Welcome Forfar Marine Science Program Students!
Congratulations on your acceptance! We are looking forward to hosting you this fall (October 29-December 6, 2019) at Forfar Field Station through our Forfar Marine Science Program. To better prepare you for your stay, please read the following information:
Passport: A valid Passport is required to enter the Bahamas. Passports typically take 3 to 8 weeks to receive after completing your passport application. If you haven't applied for a passport and the current date is within 8 weeks of the trip departure date, you will need to do so IMMEDIATELY and have it expedited to ensure it will arrive in time. If your passport expires within 6 months of the last day you will be in the Bahamas, you can be denied entry into the country. Please confirm that your passport doesn't expire within this time frame. Make a few copies of your passport (and any necessary visas, if applicable), and put them in safe places that are stored separately from your original. We suggest leaving one at home with a friend or family member, and uploading one to the cloud.
Travel and Flights: DO NOT PURCHASE YOUR FLIGHTS until you have received an email from our office saying you can do so. Our office will contact you as soon as we know the session has reached minimum enrollment or by June 3 at the latest. You will need to arrive in Nassau no later than 1PM on 10/29/2019 and depart from Nassau anytime after 12 PM on 12/6/2019. After you have purchased your tickets, please send your flight information/itinerary to firstname.lastname@example.org or provide the information on the online registration form.
During the 2016-2017 season, we had to reschedule the arrival of the group due to Hurricane Matthew. We strongly encourage that you purchase travel insurance for your flights and/or research the rescheduling/cancellation policy of the airline in which you choose to fly. Delta and American Airlines have frequent flights into Nassau and may be a good option for your trip. We do not recommend booking your flights with third-party services such as Expedia, Travelocity, etc. as these services have very strict cancellation/rescheduling policies.
If you arrive in Nassau the day/night before 10/29/2019, be aware that sleeping in the airport is not permitted. This website has some good information about the airport and suggests Orange Hill Inn as it is fairly close to the airport. Unfortunately, New Providence doesn't have budget hotels and there are very limited options near the airport. Traffic on New Providence especially in Nassau is very bad and it will take a long time to get from downtown to the airport and cost $30-40 for a cab ride (one way). You could also look at Airbnb.com as there are a number of options that are relatively inexpensive.
Dive Insurance: Dive insurance is required for all Forfar Marine Science Program students and it is not covered in your program fees. Please be sure to secure dive insurance and send a copy to our office by the form due date. You can read our blog post on dive insurance to learn more. Past students often purchase the DAN Membership for one year for about ~$45 which comes with travel insurance that will cover your stay at Forfar.
Program Fee: As mentioned in your acceptance email, a non-refundable $500 deposit is due with the Student Agreement to secure your spot in the class. The rest of the program fee [$4,499] will be due in full on September 17, 2019. Please complete payment by mailing a check to our office or wire transfer as paying by credit card will incur a 3.5% processing fee. Please make all checks out to ‘International Field Studies, Inc.”. If you have questions about ways to pay the full amount in smaller increments, please contact our office. Please refer to the Student Agreement for details on refunds.
Forms: All forms are due September 17, 2019. Some of the forms are online and some are paper. Please be sure to scan and email the paper forms to email@example.com. You can use the form checklist to keep track of forms and the registration process. A doctor’s visit is required for all students for the PADI Medical form and the Medical Consent form requires notarization.
Contact: If you have any questions about flights, required forms, or anything else pertaining to your trip, please send your questions to firstname.lastname@example.org or call us at (614) 268-9930. Please mail all checks to our office at 1550 Old Henderson Road, Suite E268, Columbus, Ohio 43220.
Fill this out first and allow for up to 20 minutes to complete the registration.
Medical Consent and Assumption of Risk (Must be notarized)
Travel and Excursions Form (online)
Email us a copy of your FLIGHT ITINERARY
Email us a copy of your PASSPORT
Email us a copy of your DIVE INSURANCE
Please complete the PADI - Medical questionnaire by writing out the word "YES" or "NO" -- don't leave any blanks, and don't use "Y" or "N" in place of "YES" or "NO". Regardless of your answers on the PADI - Medical form, every student is required to have a doctors signature at the request of IFS and Columbus Scuba.